Product Owner in 2025:
All about the Role, What They Do, How Much They Earn, and How to Find the Right PO for Your Team
02.07.2025
In recent years, the role of the Product Owner has become increasingly in demand in the IT and digital development sectors. This position emerged as a key part of the Agile methodology – especially within Scrum – and today, an effective product team is hard to imagine without a Product Owner.
In this article:
1. Who is a Product Owner?
2. Core Responsibilities and Functions of a Product Owner
3. The Product Owner’s Role in an Agile/Scrum Team
4. Differences from Other Roles: Product Manager, Project Manager, Scrum Master
5. How to Become a Product Owner
6. How and Where to Find Product Owners
7. How to Evaluate Product Owner Resumes
8. How to Conduct a Product Owner Interview
9. Successful Interview Strategies
10. What Not to Do When Interviewing a Product Owner
11. Average Product Owner Salaries
12. Career Growth for a Product Owner
1. Who is a Product Owner?
2. Core Responsibilities and Functions of a Product Owner
3. The Product Owner’s Role in an Agile/Scrum Team
4. Differences from Other Roles: Product Manager, Project Manager, Scrum Master
5. How to Become a Product Owner
6. How and Where to Find Product Owners
7. How to Evaluate Product Owner Resumes
8. How to Conduct a Product Owner Interview
9. Successful Interview Strategies
10. What Not to Do When Interviewing a Product Owner
11. Average Product Owner Salaries
12. Career Growth for a Product Owner
Who is a Product Owner?
Simply put, a Product Owner is the person responsible for the product from a business perspective. Their main task is to ensure the development team builds not just functional features, but the right features – ones that users truly need and that bring value to the business.
The Product Owner is not a manager in the traditional sense, but rather a business representative within the team. They don’t write code but define what will be implemented in the product and in what order. They don’t manage people, but they manage the product backlog and shape the product vision.
In large organizations, a PO may be part of a broader product structure, interacting with Product Managers, Project Managers, designers, analysts, and developers. In startups, the Product Owner and Product Manager are often the same person.
The Product Owner is not a manager in the traditional sense, but rather a business representative within the team. They don’t write code but define what will be implemented in the product and in what order. They don’t manage people, but they manage the product backlog and shape the product vision.
In large organizations, a PO may be part of a broader product structure, interacting with Product Managers, Project Managers, designers, analysts, and developers. In startups, the Product Owner and Product Manager are often the same person.
Why This Role Matters
The key feature of the Product Owner role is the focus on product value. The goal isn’t just to complete tasks – it’s to make the product successful. The PO sets the direction, establishes priorities, and is responsible for outcomes. In this sense, the PO is a strategist, tactician, and mediator between users and development – all in one.
Core Responsibilities and Functions of a Product Owner
The Product Owner is a key player in an Agile team. They are not a formal manager, but they carry full responsibility for the product – from strategy to executional details. To understand what a PO does, it’s important to look at their duties and areas of accountability.
What Does a Product Owner Do?
A Product Owner:
- Develops and maintains the product vision;
- Decides what the team should work on first;
- Creates and manages the product backlog;
- Interacts with stakeholders, users, and the team;
- Participates in sprint planning, demos, and retrospectives;
- Accepts or rejects completed user stories.
Functions and Responsibilities
- Product and User Focus
- Identifying target audiences;
- Collecting and analyzing user feedback;
- Understanding market needs and articulating product value;
- Defining business hypotheses and designing experiments.
- Backlog Management
- Creating and prioritizing the product backlog;
- Writing user stories and acceptance criteria;
- Breaking down epics into actionable tasks;
- Continuously refining and reprioritizing items.
- Communication with the Development Team
- Answering requirement-related questions;
- Participating in daily stand-ups if needed;
- Ensuring clarity in goals and prioritization logic;
- Clarifying sprint planning tasks.
- Stakeholder Engagement
- Negotiating with business, marketing, and clients;
- Explaining product strategy and roadmaps;
- Balancing business and technical interests.
- Evaluating and Accepting Results
- Showcasing outcomes in reviews;
- Accepting or rejecting features;
- Tracking metrics and adjusting direction accordingly.
Authority of the Product Owner
The PO not only has responsibilities but also real authority:
- They can say “no” – e.g., reject a feature that lacks value.
- They make final decisions on what goes into a release.
- They define strategic product direction within their scope.
But! There's a crucial difference between a PO who actually has decision-making power and one who only has the title. An effective PO always has real responsibilities and influence.
The Product Owner’s Role in an Agile/Scrum Team
The PO’s work is closely tied to the Agile methodology and especially the Scrum framework, where their role is most clearly defined. To understand how a Product Owner operates within a team, it's important to first understand their place in the bigger picture and how they collaborate with other roles.
Scrum defines three key roles:
Scrum defines three key roles:
- Scrum Master
- Developers (Development Team)
- Product Owner
The Product Owner is the sole person responsible for managing the Product Backlog. They determine what the team works on and in what order. Their job is to maximize product value – meaning they directly influence the product’s direction and are accountable for business outcomes.
Note: Scrum has no roles like “project manager” or “team manager.” It's a self-organizing system. The PO doesn’t manage the team but defines its direction.
Note: Scrum has no roles like “project manager” or “team manager.” It's a self-organizing system. The PO doesn’t manage the team but defines its direction.
Role in an Agile Team
In any Agile team – Scrum or Kanban – the PO serves as the voice of the business and the user. They translate user needs into actionable developer tasks and ensure the team stays focused on the highest-value initiatives.
Examples of PO-team interaction:
Examples of PO-team interaction:
- Participating in sprint planning, setting priorities;
- Clarifying user stories and providing context;
- Accepting or rejecting completed tasks during reviews;
- Explaining business logic behind decisions when needed.
Differences from Other Roles: Product Manager, Project Manager, Scrum Master
One common issue faced by HR professionals, developers, and even candidates themselves is the confusion between the roles of Product Owner, Product Manager, Project Manager, and Scrum Master. While there may be some overlap in their responsibilities, these are fundamentally different roles, each with its own area of accountability. Understanding these differences is key to working effectively in any Agile team.
Product Owner vs Product Manager
At first glance, these two roles seem to have a lot in common: both manage the product, both focus on the user and business value. But there are important differences between them.
In startups, one person often fills both roles. In mature companies, Product Manager and Product Owner work in tandem: PM defines what to do, PO defines how and when to do it with the team.
Product Owner, Project Manager, and Product Manager: What's the difference?
Product Owner vs Project Manager
In traditional project management, the Project Manager (PM) is responsible for the timeline, budget, resources, and risks. They may oversee multiple projects at once, regardless of what the product is.
The Product Owner, by contrast, is focused not on the project itself, but on the product — specifically, what needs to be built and why. In Scrum, there’s no Project Manager role at all, as those responsibilities are shared among the Product Owner, Scrum Master, and the development team.
The Product Owner, by contrast, is focused not on the project itself, but on the product — specifically, what needs to be built and why. In Scrum, there’s no Project Manager role at all, as those responsibilities are shared among the Product Owner, Scrum Master, and the development team.
Scrum Master vs Product Owner
It’s important not to confuse the roles of Scrum Master and Product Owner. The Scrum Master doesn’t make product decisions or manage tasks. Their mission is to help the team work efficiently, follow the Scrum process, remove obstacles, and protect the team from distractions.
The Product Owner, on the other hand, defines what needs to be built and in what order of priority.
Scrum Masters do not report to Product Owners, and vice versa. These are partnership roles with clearly defined responsibilities.
The Product Owner, on the other hand, defines what needs to be built and in what order of priority.
Scrum Masters do not report to Product Owners, and vice versa. These are partnership roles with clearly defined responsibilities.
Product Owner vs. Senior, Lead, Chief, and Business Owner
In larger companies, the Product Owner role often has expanded versions. Here’s how they typically differ:
- Senior Product Owner – An experienced PO with deep expertise in a specific domain. They may oversee multiple teams or complex areas of a product.
- Lead Product Owner – Coordinates several Product Owners within a single product or domain. Often makes decisions at the feature architecture or high-level roadmap level.
- Chief Product Owner – Operates at the organizational level, managing multiple product streams and aligning their strategies. In scaled Scrum frameworks (like Nexus or SAFe), this role helps coordinate across teams.
- Product Business Owner – A less common and more ambiguous term. It can refer to a business-side stakeholder (internal or external) or, in some cases, be used as an alternative to Chief Product Owner.
"Owner-Manager" – a term best avoided
In some job postings and articles, you might come across terms like "owner-manager," "project owner," or "product manager" used interchangeably. It’s important to understand that in a Scrum context, the correct term is Product Owner, without mixing roles. Introducing hybrid titles like these often signals a misunderstanding of Agile roles and responsibilities within the organization.
Summary
- Product Owner – Responsible for what gets built and why, working closely with the development team.
- Product Manager – Focuses on why we’re building it and for whom, operating at the level of market and strategy.
- Project Manager – Oversees timelines, budgets, and processes, but is not involved in product decisions.
- Scrum Master – Ensures the team works effectively within the Scrum framework, without participating in product decisions.
Understanding the differences between these roles is essential for effective teamwork and smart hiring. A Product Owner is not "just a manager" — it’s a distinct, strategically important role, especially in mature Agile teams.
How to Become a Product Owner
Many professionals – especially those in IT, analytics, marketing, or project management – eventually ask themselves: how do I become a Product Owner? The role seems attractive: strategic, high in responsibility, and with visible impact on the product. But the path requires preparation, skills, and an understanding of the specifics.
Who Can Become a Product Owner
In practice, people most often transition into the Product Owner role from the following areas:
- Business analysts – skilled at gathering and formalizing requirements, working with users and documentation.
- Project managers – know how to manage processes, teams, and deadlines.
- Product managers – already have strategic thinking and market interaction experience.
- Developers and QA specialists – have technical foundations and deep product knowledge.
- Marketers – can articulate value and analyze demand and user behavior.
Important: Product Owner is not an entry-level role. Typically, candidates move into it after 2–3 years of experience in a related field.
Requirements for a Product Owner
To be a good PO, you need to meet several key requirements:
- Knowledge of Agile and Scrum
- Understand roles, artifacts, and ceremonies.
- Participate in sprints, groomings, retrospectives.
- Be able to write user stories and manage the backlog.
- Analytical Thinking
- Formulate problems and goals.
- Work with user scenarios and metrics.
- Prioritize tasks based on value.
- Communication Skills
- Translate business tasks into technical requirements.
- Explain priorities and reasoning to the team.
- Negotiate with stakeholders and clients.
- Responsibility and Initiative
- Be ready to make decisions.
- Take ownership of outcomes.
- Acknowledge mistakes and adjust course.
- Tool Proficiency
- Confident use of Jira, Confluence, Trello, Miro, etc.
- Basic analytics skills (Google Analytics, Amplitude, SQL – ideally).
How to Enter the Profession: Step-by-Step
- Find Internal OpportunitiesIf you're already in an IT company, try to get involved in product processes. Help the PO, propose initiatives, try writing user stories, join planning. Acting as a "shadow PO" is a great start.
- Education and CertificationSeveral reputable programs are available:
- Certified Scrum Product Owner (CSPO) – Scrum Alliance.
- Professional Scrum Product Owner (PSPO I, II) – Scrum.org.
- Courses on Coursera, Udemy, ProductStar, Skillbox, GeekBrains, etc. These courses provide structure and help you approach the profession systematically. Certification isn’t mandatory but can help during hiring.
- PracticeThe best way to learn is through practice. Even if you start with volunteering, internships, pet projects, or small teams – it all counts. Build MVPs, gather feedback, maintain a backlog – it’s all valuable experience.
- Build a PortfolioDescribe the tasks you’ve worked on: your goals, how you prioritized them, what results the team achieved. Add data and facts: metric growth, user feedback, reduced time-to-delivery, etc.
How to Write a Product Owner Resume
When applying for a PO role, it's important to highlight more than just experience – demonstrate a product-oriented mindset. Employers look for:
- Understanding of metrics: CAC, LTV, retention, conversion.
- Experience writing user stories and managing a backlog.
- Examples of decisions that improved the product.
- Experience working in Agile teams.
- Familiarity with tools: Jira, Confluence, Notion, Figma, analytics tools.
If you lack pure PO experience, emphasize transferable skills: process organization, analytics, communication, systems thinking.
How Hard Is It to Become a Product Owner?
Reality check: it is possible to enter the field, but competition – especially at the junior level – is high. Many companies want experienced POs. However, if you’re already within a team or ecosystem, starting with a small area of responsibility and expanding it gradually is a realistic path.
How and Where to Find Product Owners
Companies, especially product-based and IT teams, are increasingly facing the challenge: where to find a good Product Owner? This is understandable – the profession demands not only deep expertise but also a rare combination of skills: analysis, communication, business insight, and product thinking. Let's explore where to look for POs, how to spot strong candidates, and what to watch for in their resumes.
Where to Look for Product Owners
- Professional Platforms
- LinkedIn – the primary platform for PO candidates, especially internationally. Career paths, endorsements, and activity are easy to evaluate.
- Habr Career – a strong pool of professionals from Russia and the CIS, especially those in product-oriented IT companies.
- Djinni – popular among Ukrainian and Eastern European candidates. Good for sourcing those open to new offers.
- Indeed, Glassdoor, Work.ua, HH.ru – classic job boards, suitable for broad or high-volume searches.
- Product Communities and Chats
- Telegram channels: Product Sense, Product Talks, Product Job.
- Slack communities: ProductCamp, Mind the Product, Reforge, etc.
- Meetups, online courses, alumni groups (ProductStar, GoPractice, Coursera, etc.).
- Internal DevelopmentOne of the most effective paths is growing POs from within. Great POs often emerge from:
- Business analysts who deeply understand the product.
- Active developers looking to influence product direction.
- Project managers with well-developed systems thinking.
What a Good Product Owner Resume Looks Like
A strong Product Owner resume isn’t just a list of tasks – it shows thinking and results. What to look for:
- Product Context
- Which market, users, and problems the product addressed.
- Metrics: MAU growth, conversions, revenue, retention, etc.
- Concrete Achievements
- Not "wrote user stories," but "initiated feature X, which increased conversion by 12%."
- Not "participated in sprints," but "restructured prioritization, reducing time-to-market by 30%."
- Understanding of Business Value
- Customer orientation and feedback loops.
- Data-based decision making.
- Depth of Team Interaction
- Involvement in planning, reviews, retrospectives.
- Influence level: able to change the roadmap or backlog independently.
Screening Questions
To determine if a candidate is a true PO during the initial review, ask yourself or them:
- What metrics do you consider key in your product?
- How do you decide what gets done first?
- What do you do if the team disagrees with your priorities?
- Tell me about a feature you decided not to implement, and why.
- What’s the biggest mistake you made as a PO, and what did you learn from it?
How to Evaluate Product Owner Resumes
When hiring for a Product Owner (PO) role, the resume is your first filter. It helps you decide whether you’re looking at a product-minded professional or someone who just held the PO title. Unlike technical roles that focus on stack and code, here the key factors are mindset, results, and product accountability.
What Separates a Strong PO Resume from a Weak One
Strong Resume:
- Shows product context: product type, audience, platform (web, mobile, SaaS, B2B/B2C).
- Provides specifics: metrics, goals, outcomes.
- Demonstrates initiative: making decisions, influencing priorities, launching features, joining strategy sessions.
- Lists tools and processes used: Jira, Scrum, Figma, analytics, A/B tests, CJMs, JTBD, etc.
- Highlights value-based thinking, not just task descriptions.
Weak Resume:
- Lists responsibilities, not results: “managed backlog,” “attended dailies.”
- Lacks product and context description.
- Unclear responsibilities.
- Vague statements: “helped improve process,” “participated in discussions.”
- Suggests the candidate was a task executor, not a decision-maker.
What to Look for When Evaluating a PO Resume
Checklist from Lucky Hunter
How to Conduct a Product Owner Interview
A well-run interview for a Product Owner is not just a test of Scrum theory – it's a way to find out whether the candidate thinks like a product manager, makes smart decisions, collaborates well with teams, and can actually move the product forward. The PO is a key player in any Agile team, and a poor hire can stall development or derail priorities.
Interview Format for Product Owners
Interviews are usually broken into several blocks:
- Introduction and motivation
- Work experience and methodology
- Product case studies
- Metrics and data literacy
- Communication and teamwork
- Q&A and conclusions
Successful Interview Strategies
1. Explore Their Product Experience
Ask open-ended questions:
- What product did you work on? Who were your users?
- Which metrics did you track, and why?
- How did you prioritize features?
- Tell me about a feature you decided not to build, and why.
Goal: Understand if they can make decisions based on business value – not just fill Jira tickets.
2. Walk Through Real-World Scenarios
Ask them to analyze situations:
- Marketing insists on a feature, but devs say it will take 3 sprints. What do you do?
- Retention drops in week 2. What’s your action plan?
- Your team disagrees with your priorities. How do you respond?
Goal: Assess their ability to prioritize, mediate conflicts, and explain their rationale.
3. Test Their Metrics & Data Skills
A PO who ignores metrics is just a task manager. Ask:
- What metrics are most important in your current product?
- How do you decide if a feature succeeded or failed?
- Do you use A/B testing?
Goal: See if they think with data and understand how to use it.
4. Evaluate Team Interaction
Ask questions like:
- How often do you talk to developers?
- How do you run grooming sessions? What makes a good user story?
- Who decides when a feature is ready to ship?
Goal: Gauge how they build relationships, communicate, and listen.
5. Assess Discovery Skills and Handling Uncertainty
Ask open-ended questions:
- How do you research before launching a feature?
- What do you do if your hypothesis is wrong?
- Tell me about a feature that failed. What did you learn?
Goal: Find out if they’ve worked on product discovery, not just delivery.
What Not to Do When Interviewing a Product Owner
Hiring the wrong Product Owner can seriously set a team back, especially if the person lacks the right mindset. In this role, it’s critical to make decisions, communicate clearly, and set priorities. Without those abilities, development slows down or veers off track.
Here are some of the most common mistakes recruiters and hiring managers make. Avoiding them can significantly increase your chances of finding a strong, effective candidate.
Here are some of the most common mistakes recruiters and hiring managers make. Avoiding them can significantly increase your chances of finding a strong, effective candidate.
1. Focusing Only on Scrum Theory
Sometimes, interviews turn into a pop quiz:
- “Name all the roles in Scrum.”
- “What’s a sprint review?”
- “How long should a retrospective last?”
Sure, a basic understanding of Scrum is important. But knowing the framework and being an effective Product Owner are two very different things. A candidate might ace an “Agile test” yet struggle in real product work.
What matters more is how they think, make decisions, and collaborate with the team.
What matters more is how they think, make decisions, and collaborate with the team.
2. Looking for a ‘one-size-fits-all’ unicorn
Some companies expect their PO to be everything at once:
- a strategist and visionary,
- a researcher and analyst,
- a project manager with Gantt charts,
- a UX designer,
- and ideally, someone who can code a little too.
This person doesn’t exist. Instead of chasing a unicorn, define what your team actually needs from a Product Owner, and look for strengths that match your specific context.
3. Confusing Product Owner with Project Manager
This happens often in companies still transitioning to Agile. They ask things like:
- “How did you keep track of deadlines?”
- “How many people reported to you?”
- “How did you manage project risks?”
These questions make sense for a Project Manager but they miss the mark for a PO, who doesn’t manage people or delivery timelines. The PO’s job is to decide what should be built and why.
4. Ignoring the Candidate’s Product Context
It’s unfair to compare a PO from a startup with two developers and manual analytics to one from a large corporation managing three teams, dozens of metrics, and complex frameworks.
Context matters. It influences:
Context matters. It influences:
- the level of product ownership,
- stakeholder engagement,
- autonomy,
- and process maturity.
Instead of asking “Why didn’t you use JTBD?”, ask “What methods did you use to understand your users’ needs in your product?”
5. Asking cliché questions without digging into the answers
Avoid vague prompts like:
- “Tell me about your most successful project”
- “What are your strengths?”
- “How do you handle stress?”
They are too generic and won’t reveal much about a candidate’s product mindset.
Instead, use practical scenarios or case studies where the candidate can show how they:
Instead, use practical scenarios or case studies where the candidate can show how they:
- prioritize,
- make tradeoffs,
- collaborate with the team,
- and respond to setbacks.
6. Overlooking soft skills
Being a PO isn’t just about backlogs and user stories. It’s also about:
- facilitating meetings,
- navigating conflict,
- listening to the team,
- and clearly communicating product vision and logic.
If a candidate can’t hold a conversation, explain their thinking, or consider others’ perspectives (even with excellent technical knowledge) they’ll likely struggle in the PO role.
Average Product Owner Salaries
We've gathered data on the salaries of Product Owners for 2025 based on information from platforms like Indeed and Glassdoor. The table presents average values, which may vary depending on the company, region, level of experience, and other factors.
The data is provided in US dollars.
Career Growth for a Product Owner
The Product Owner role is an excellent entry point into the world of product management. It offers unique experience at the intersection of business, technology, analytics, and team dynamics. But sooner or later, every PO faces the question: what’s next? Let’s explore the possible career paths after a few years in the role.
Growth Paths for a Product Owner
1. Senior Product Owner → Lead Product Owner / Area PO
After 3–5 years in the PO role, there's often an opportunity to move into a lead-level position. This isn't just a more experienced PO – it’s someone who:
- Oversees multiple Product Owners;
- Manages large or multiple product areas (area ownership);
- Works directly with C-level leadership and helps shape strategy;
- Synchronizes roadmaps and metrics across teams.
These roles are common in large organizations with cross-functional teams and distributed ownership.
2. Product Manager / Product Director
A natural next step is transitioning from PO to Product Manager (if the company separates these roles). The key difference:
- A PO focuses on what and when;
- A PM focuses on why and for whom.
A Product Manager:
- Is more involved in market analysis, competitors, and user segmentation;
- Defines long-term product strategy and goals;
- Leads the discovery phase: hypotheses, customer interviews, unit economics;
- Oversees the full product lifecycle from idea to revenue.
3. Chief Product Owner / Product Lead / CPO
In scaled Scrum frameworks (Nexus, SAFe, LeSS), the Chief Product Owner (CPO) plays a key role:
- Aligns work across multiple POs and teams;
- Oversees strategy at the product line level;
- Participates in investment planning, resource allocation, and executive discussions.
Titles might vary: Chief PO, CPO (Chief Product Officer), Product Lead, Tribe Lead.
This is common in large companies, fintech, telecom, and e-commerce.
This is common in large companies, fintech, telecom, and e-commerce.
4. Toward Strategy, Business, or Entrepreneurship
With strategic thinking and a desire to own an entire product, a PO might:
- Become a co-founder and launch their own digital product;
- Move into Product Operations or Strategy, bridging product, analytics, and business;
- Transition into Growth, focusing on experiments and product-led growth.
5. Lateral Moves to Related Fields
If vertical growth isn’t the goal, POs can apply their experience in adjacent areas:
- UX / Customer Experience – POs deeply understand user pain points.
- Data / Product Analytics – Dive deeper into metrics, hypotheses, and behaviors.
- Business Analysis / Solution Architecture – Especially for technically inclined POs.
- Project / Delivery Management – Ideal for those interested in processes more than product strategy.
How to Know You’ve Outgrown the PO Role
- You're not just managing a backlog – you’re influencing product strategy.
- You spend more time on analysis, financial models, and unit economics than writing user stories.
- You’re mentoring other POs or guiding them informally.
- You’re regularly invited to business and strategic meetings – you represent the product across the company.
Final Thoughts
Being a Product Owner isn’t just a profession – it’s a mindset. It’s a role that blends analytics and empathy, strategy and flexibility, technology and business.
If you're building a digital product and need someone who does more than manage a backlog – someone who makes strategic decisions, drives product value, and moves the team forward – the Product Owner will be a key player on your team.
At Lucky Hunter, we specialize in finding exactly these kinds of professionals: people with strong product thinking, hands-on experience in Scrum teams, and the confidence to take full ownership of results.
If you're building a digital product and need someone who does more than manage a backlog – someone who makes strategic decisions, drives product value, and moves the team forward – the Product Owner will be a key player on your team.
At Lucky Hunter, we specialize in finding exactly these kinds of professionals: people with strong product thinking, hands-on experience in Scrum teams, and the confidence to take full ownership of results.
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Alexandra Godunova
Content Manager in Lucky Hunter
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